Administrative Assistant

General Purpose

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role including support to legal staff.

Administrative Assistant Job Responsibilities:

· log and distribute incoming mail including regular and electronic mail

· set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards;

· record and monitor deadlines;

· collect and retrieve information from files as needed;

· create, format, revise and edit legal documents such as complaints, subpoenas motions, discovery and notices;

· electronically file documents in state and federal court

· prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets;

· review and proofread documents and correspondence to ensure accuracy

· process and distribute documents effectively;

· gather case evidence and documentation including medical records, statement of charges, and other subpoenaed documents;

· interview clients to develop cases;

· plan and schedule appointments, conferences, meetings and court for legal staff

· coordinate logistics for meetings and conferences; and

· provide administrative support including copying, scanning, and filing

Work Hours & Location/Agency Contact

Type: Full Time

Work Hours: Monday to Friday 8:30am – 5:00pm

Location: Chicago, Illinois (Lincoln Park) and potential remote opportunities

Administrative Assistant Skills and Qualifications:

· Multitask

· Administrative Writing Skills

· Microsoft Office Skills

· Managing Processes

· Organization

· Analyzing Information

· Professionalism

· Problem Solving

· Supply Management

· Inventory Control

· Verbal Communication

Education and Experience Requirements

· High school diploma or equivalent education required

· Administrative assistant experience preferred

· Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Please email resume and cover letter to careers@adaptivelegalservices.com

WE ADAPT WHILE YOU FOCUS ON YOUR CASE

Administrative Assistant